Privacy, accessibility, and conference information
Information about registration data, email submissions, accessible participation, and conference website practices.
Registration information and email delivery
The registration form collects full name, email address, institution/organization, professional category, and country/region, plus any optional comments and presentation interest. Submission requires consent to use this information for conference registration administration and event-related communication. Registrations are sent by a server-side PHP handler to registration@odeconference.org. The website itself does not maintain a registration database. A successfully accepted form is not confirmation of a delivered email, participation entitlement, or WebEx access.
Messages reside in the conference mailbox and are subject to that email provider’s security and retention practices. The hosting provider may retain web server logs. For abuse mitigation, the server temporarily stores hashed network identifiers and recent request times for up to approximately one hour; obsolete throttle files may remain in the hosting system's temporary directory until cleaned up. Do not submit patient data or other sensitive medical information. Registration details are used for conference operations; no payment data is collected.
Website and inquiries
The provided website has no built-in advertising trackers or remote fonts. No tracking cookies are intentionally set by the registration form. Normal hosting infrastructure or services may apply their own logging practices. To request corrections or ask about registration information, contact registration@odeconference.org.
Contact form
The contact form sends inquiries to contact@odeconference.org through a server-side PHP email handler. The form collects the sender’s name, email address, inquiry category, and message solely to answer the inquiry. Messages are transmitted to the conference mailbox; the website does not maintain a contact-message database. Short-lived rate-limiting records may be stored temporarily by the hosting server. A successful website submission means the mail subsystem accepted the message for sending, not guaranteed inbox delivery. Do not include patient information or other sensitive medical data. The contact form is separate from the registration form.
Accessibility
The website includes semantic headings, keyboard navigation, responsive layouts, visible focus indicators, descriptive alternative text, a skip link, and reduced-motion support.
Conference information
The conference date, platform, and detailed timetable: April 23, 2027, 8:00 AM–5:50 PM Eastern Time, fully online via WebEx. Speaker identities, fees, registration rules, and formal institutional partnerships remain to be announced.
Website ownership and policies
Participant accounts and conference services
ODE Conference stores your name, username, email, institution, country, professional category, consent timestamp, annual registration records, abstract submissions and review correspondence, attendance status, and certificates. Passwords are stored as one-way hashes. Administrator authenticator secrets and queued email bodies are encrypted.
Essential session cookies support sign-in and expire on browser close; inactive sessions expire after 30 minutes. They are not advertising cookies. Authorized conference administrators can review participant records and export conference information for administration. Email delivery uses the configured conference email provider.
Your account supports future annual conferences. Contact contact@odeconference.org to request correction, account closure, or deletion. Organizers must review retention requirements and requests; deletion is not automatic. Expired verification/reset tokens are removed by the scheduled worker, and sent-email metadata is removed after 90 days. Abstracts, registration records, certificates, and audit records remain until the organizers apply their retention policy.
Certificate verification links disclose the certificate holder’s name, conference, date, and validity to anyone holding that unguessable link. Do not submit identifiable patient information. Only approved registrants can access recordings published for their registered edition. Contact the office for privacy questions.